Create and release a procedure - ION Manual

Create a procedure

1. On the procedures page, click Create Procedure.
2. In the Create New Procedure dialog, enter a Title, an optional Description, and a Type.
3. Optional: to start from a copy of an existing procedure, choose one in Start from existing procedure. ION prefills the title with the source title followed by (Copy) and carries over the source procedure’s description and type, all of which you can change.
4. Click Create Procedure.

The new procedure opens in Draft, where you author its steps. To add and arrange steps, see Manage procedure steps.

Edit procedure metadata

You can edit a procedure’s title, description, and type while it is in Draft. Once the procedure moves past Draft, these become read-only.

• Title: click the title in the procedure header and type a new one.
• Description: on the Overview tab, edit the Description section.
• Type: on the Overview tab, set Type in the Configuration section.

Create a new version

To revise a released procedure, create a new version rather than editing the released one.

1. Open the latest released version of the procedure.
2. Click Create New Version.

ION opens a new Draft version that carries over the released version’s steps and setup. Runs already created against the earlier version are unaffected, because a run copies the procedure at the moment it starts. The Create New Version button is available on the latest released version.

Submit for review and approve

A procedure moves from Draft to In Review to Released. Reviews are tracked in the Reviews section of the procedure.

1. In the Reviews section, click the add button to add a reviewer row, then choose a reviewer (a user or team) and a role for each row. Roles your org requires appear as reviewer rows automatically.
2. With at least one reviewer assigned, click Move to In Review.
3. Each reviewer opens the procedure and clicks Approve, or adds a comment first and clicks Approve with comment. A reviewer can instead click Reject or Reject with comment.
4. When the required approvals are in, click Move to Released.

Which reviewer roles are required is configured per org. See Configure procedure reviewer roles.

Labels and subscribers

Apply labels to organize procedures and subscribe users to be notified of a procedure’s changes. Both live in the procedure’s side panel.

• Add a label: open the labels control and select a label. Remove a label: clear it from the same control.
• Add a subscriber: open the subscribers control and select the users to subscribe. Remove a subscriber: remove a user from the same control.